As a Customer Onboarding Manager, you will be leading implementation projects with customers of Tipalti’s rapidly growing SaaS based Accounts Payable automation solution and global payments solution. The ideal candidate is self-motivated, proactive in understanding customer needs, and experienced in moving customers through the implementation of Tipalti’s SaaS products.

Why join Tipalti?

Tipalti is one of the world’s fastest growing fintech companies. We free finance professionals to lead by modernizing the entire payables operation. We are a well-funded, late-stage start-up backed by high-profile investors. Our 2021 Series F funding round raised $270 million, valuing us at over $8.3 billion. With total funding of just over $550 million, and with more than 3000 global customers, Tipalti is one of the most valuable private fintech companies in the world.

At Tipalti, we pride ourselves on our collaborative culture, the quality of our product and the capabilities of our people. Tipaltians are passionate about the work they do, and keen to get the job done. Tipalti offers competitive benefits, a flexible workplace, career coaching, and an environment where diverse individuals can thrive and make an impact.

In this role, you will be responsible for:

• Lead the implementation of Tipalti’s rapidly growing, cloud-based accounts payable automation solution, ensuring a seamless experience for our customers
• Deliver exceptional service, becoming a trusted advisor and advocate for each customer throughout their journey with Tipalti.
• Guide customers through the technical integration process, providing expert problem-solving assistance
• Oversee project timelines, tasks, and development efforts, keeping customers on track and exceeding expectations
• Contribute to the internal knowledge base, capturing lessons learned and empowering colleagues

About you

• Bachelor’s degree in a relevant field or equivalent practical experience
• 4+ years of implementation, project management, consulting, or customer success experience with SaaS applications.
• Excellent project management, communication, and problem-solving skills
• Ability to work in a fast-paced, deadline-driven start-up environment.
• Passionate about customer service and proactively identifying solutions

Bonus points if you have:

• Hands-on experience implementing and/or integrating with ERP applications such as NetSuite, QuickBooks, Intacct, etc.
• Accounts Payable and Procurement knowledge
• Ability to read, debug, and understand web applications (HTML, CSS, JavaScript, API calls, etc.)

Our benefits package includes:

• Hybrid working model that requires you to be in office Monday, Tuesday, and Thursday
• Competitive salary and equity
• Matching RRSP
• Extended benefits, Employee Assistance Program, life insurance, AD&D, LTD
• 15 days of PTO
• Subsidized lunch on office days
• Fresh fruit, snacks & drinks in office
• Dog-friendly office
• Conveniently located close to transit
• Phone/internet allowance
• Regular company-wide social events
• Multiple ERG groups celebrating our diversity and creating an inclusive culture

Base Salary Range: $88,000 - $110,000 CAD annually.

Bonus: Target bonus is 10% of base salary. Bonus entitlement is based on a combination of organizational results, individual performance, and relative contribution, as assessed by Tipalti in its sole discretion, to be formalized and communicated to you following your start date.

Expected Total Compensation: $96,000 - $121,000 CAD annually (includes base salary plus target bonus/commission).

The compensation information, above, reflects our reasonable expectation for this role based on several factors, including current market conditions. Final compensation will be determined through individual assessment of experience, skills, qualifications, and other job-relevant factors. Actual offers may vary within or, only in exceptional circumstances, outside the stated range based on the candidate’s unique qualifications and our comprehensive evaluation process. We are committed to equitable compensation practices in compliance with applicable employment laws.

Our Mission

Our mission is to elevate how finance teams operate in the global economy. We empower our customers to scale faster and smarter by removing the complexities of doing global business and accelerating their finance operations efficiency. We are the AI-powered platform that automates finance.

Tipalti is fueled by a commitment to our customers and a desire to build lasting connections. Our client portfolio includes high-velocity businesses such as Amazon Twitch, GoDaddy, Roku, WordPress.com, and ZipRecruiter. We work hard for our 99% customer retention rate which is built on trust, reliability and innovation. Tipalti means we handled it” - a mission to which we are constantly committed.

Accommodations Tipalti champions inclusive teams, in which every voice counts. We are committed to recruiting diverse candidates with varied personal experiences and abilities. We welcome applications from candidates belonging to historically underrepresented or disadvantaged groups, and maintain an equitable Talent Acquisition process that is free from discrimination.

As an equal opportunities employer, Tipalti complies with employment and human rights laws across the various jurisdictions in which we operate. Should you require reasonable adjustments or accommodations during the recruitment process, including access to alternate formats of materials, meeting spaces, or other accommodations that could better enable your full participation, please reach out to hr@tipalti.com for assistance.

AI Use We may use artificial intelligence and automated systems (collectively “AI”) to screen, assess, and select candidates during our recruitment process. This includes resume screening, skills assessment, and candidate matching. You have the right to request human review of any automated decision. For more information about how we collect and use personal data and information during recruitment, please refer to our Job Candidate Privacy Notice. For additional questions about our use of AI during our recruitment process, you can contact hr@tipalti.com.

Privacy We are committed to protecting the privacy interests of job applicants and candidates. For more information about our privacy practices during our Talent Acquisition process, please refer to our Job Candidate Privacy Notice below:

Job Candidate Privacy Notice | Tipalti

www.tipalti.com/privacy/job-candidate-privacy-notice/

Datadog’s APM Platform builds the foundations that let our dd-trace library engineers ship reliable, high-performance instrumentation across 15+ products used inside our customers’ applications. As the Engineering Manager for our Developer Experience, Performance, and Release teams, your goals will be to help hundreds of engineers ship high-quality code faster and with confidence. You’ll own the tooling and platforms that keep our development loop fast, prevent performance regressions before release, and gate customer-impacting issues through gradual rollouts and customer-simulation environments while continuously innovating. This is a high-leverage leadership role for someone who wants to grow their scope across multiple technical domains while making a measurable, company-wide impact on engineering productivity and product quality.

At Datadog, we place value in our office culture - the relationships that it builds, the creativity it brings to the table, and the collaboration of being together. We operate as a hybrid workplace to ensure our employees can create a work-life harmony that best fits them.

What You’ll Do:

• Lead, coach, and grow the careers of engineers across three teams.
• Set the vision and roadmap for developer productivity; Drive our performance engineering practice and own the release experience.
• Partner with product, infrastructure, and internal CI teams across Datadog to understand how they build software and continuously increase the efficiency of our workflows.
• Scale and evolve fault-tolerant, tier-0 CI and CD  systems to support growth into new and more complex environments.

Who You Are:

• An experienced people manager who invests in career growth, mentoring, and building healthy, high-trust teams.
• A strong project-delivery leader with a track record of roadmap planning and shipping in collaboration with partner teams.
• Skilled in system design, with the ability to set and raise the technical bar for reliable, high-scale systems, challenging complexity and ensuring the team delivers highest value for the investment.
• You thrive partnering across many stakeholders, internal customers, platform providers, and sister teams.
• Bonus: experience with internal tooling or developer-productivity teams, continuous integration/delivery systems, benchmarking, or AWS.

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That’s okay. If you’re passionate about technology and want to grow your skills, we encourage you to apply.

Benefits and Growth:(Describe opportunities offered here)

• New hire stock equity (RSUs) and employee stock purchase plan (ESPP)
• Continuous professional development, product training, and career pathing
• Intradepartmental mentor and buddy program for in-house networking
• An inclusive company culture, ability to join our Community Guilds (Datadog employee resource groups)
• Access to Inclusion Talks, our Internal panel discussions
• Free, global mental health benefits for employees and dependents age 6+
• Competitive global benefits

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

#LI-Remote

About Datadog:

Datadog is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, Datadog enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and Datadog Learning Center.

Equal Opportunity at Datadog:

Datadog is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.

Datadog endeavors to make our Careers Page accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please complete this form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy and AI Guidelines:

Any information you submit to Datadog as part of your application will be processed in accordance with Datadog’s Applicant and Candidate Privacy Notice. For information on our AI policy, please visit Interviewing at Datadog AI Guidelines.

Datadog’s APM Platform builds the foundations that let our dd-trace library engineers ship reliable, high-performance instrumentation across 15+ products used inside our customers’ applications. As the Engineering Manager for our Developer Experience, Performance, and Release teams, your goals will be to help hundreds of engineers ship high-quality code faster and with confidence. You’ll own the tooling and platforms that keep our development loop fast, prevent performance regressions before release, and gate customer-impacting issues through gradual rollouts and customer-simulation environments while continuously innovating. This is a high-leverage leadership role for someone who wants to grow their scope across multiple technical domains while making a measurable, company-wide impact on engineering productivity and product quality.

At Datadog, we place value in our office culture - the relationships that it builds, the creativity it brings to the table, and the collaboration of being together. We operate as a hybrid workplace to ensure our employees can create a work-life harmony that best fits them.

What You’ll Do:

• Lead, coach, and grow the careers of engineers across three teams.
• Set the vision and roadmap for developer productivity; Drive our performance engineering practice and own the release experience.
• Partner with product, infrastructure, and internal CI teams across Datadog to understand how they build software and continuously increase the efficiency of our workflows.
• Scale and evolve fault-tolerant, tier-0 CI and CD  systems to support growth into new and more complex environments.

Who You Are:

• An experienced people manager who invests in career growth, mentoring, and building healthy, high-trust teams.
• A strong project-delivery leader with a track record of roadmap planning and shipping in collaboration with partner teams.
• Skilled in system design, with the ability to set and raise the technical bar for reliable, high-scale systems, challenging complexity and ensuring the team delivers highest value for the investment.
• You thrive partnering across many stakeholders, internal customers, platform providers, and sister teams.
• Bonus: experience with internal tooling or developer-productivity teams, continuous integration/delivery systems, benchmarking, or AWS.

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That’s okay. If you’re passionate about technology and want to grow your skills, we encourage you to apply.

Benefits and Growth:(Describe opportunities offered here)

• New hire stock equity (RSUs) and employee stock purchase plan (ESPP)
• Continuous professional development, product training, and career pathing
• Intradepartmental mentor and buddy program for in-house networking
• An inclusive company culture, ability to join our Community Guilds (Datadog employee resource groups)
• Access to Inclusion Talks, our Internal panel discussions
• Free, global mental health benefits for employees and dependents age 6+
• Competitive global benefits

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

#LI-Remote

About Datadog:

Datadog is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, Datadog enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and Datadog Learning Center.

Equal Opportunity at Datadog:

Datadog is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.

Datadog endeavors to make our Careers Page accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please complete this form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy and AI Guidelines:

Any information you submit to Datadog as part of your application will be processed in accordance with Datadog’s Applicant and Candidate Privacy Notice. For information on our AI policy, please visit Interviewing at Datadog AI Guidelines.

*Please note this is a contract role and you must be registered as an independent contractor.- W2 contract*

About the Role

Position: Creative Project Manager

Start Date: asap

Length: 12 months

Full Time

Location: LA/ West Hollywood (remote-occasional travel required for designated events (e.g., Seattle, Austin, London)

Role Purpose

The Creative Project Manager leads the end-to-end operational management of high-visibility creative projects across the Enterprise Communications function. Operating with exceptional organization, proactive ownership, and a strong understanding of design workflows, this role ensures that all creative assets ranging from concept development to final delivery are executed with accuracy, urgency, and craftsmanship. Serving as the primary liaison between designers, business partners, and stakeholders, the Creative Project Manager ensures clarity of briefs, alignment with the brand, and efficient movement of work through a complex organization. This role strengthens the quality and consistency of creative output, supports continuous improvement across tools and processes, and upholds the operational discipline needed to deliver across many concurrent projects.

Responsibilities

• Manage intake for all design-related requests, advising leadership on resourcing, timelines, and prioritization needs to support balanced workload distribution.
• Partner with business stakeholders to ensure briefs are complete, accurate, and actionable probing, clarifying, and shaping requests to align with creative standards and team expectations.
• Serve as the primary point of contact across multiple project streams, performing traditional project management duties, representing design needs, and maintaining strong communication throughout each project lifecycle.
• Manage Global Town Hall projects, which serve as the primary CEO-focused event for all employees two to three times per year.

Creative Production Planning & Execution

• Develop detailed production plans for creative initiatives, coordinating timelines, dependencies, review cycles, and approval milestones.
• Facilitate project kickoffs, design reviews, and stakeholder check-ins, ensuring all voices are heard and action items are clearly captured and distributed.
• Monitor project milestones across all assigned work, ensuring assets are delivered on time and aligned with the brief.
• Maintain meticulous documentation of all project artifacts, decisions, and updates to foster clarity and transparency across the design team and cross-functional partners.

Operational Excellence & Process Improvement

• Anticipate and proactively remove project blockers, collaborating with design, business partners, and stakeholders to ensure continuous forward momentum.
• Partner with Global Communications Strategy and Operations to refine and champion creative workflows, intake processes, tools, trackers, and asset storage systems.
• Identify and implement opportunities to integrate AI or automation into project operations to improve administrative efficiency and scale.

Stakeholder Engagement & Cross-Functional

• Collaboration
• Create an inclusive, constructive, and solution-oriented project environment where all contributors feel supported and informed
• Manage competing priorities across a complex stakeholder landscape, setting expectations, communicating changes early, and facilitating resolutions.

Shared Accountabilities & Dependencies

• Partner closely with designers, writers, business stakeholders, and enterprise communications partners to align creative deliverables with business priorities.
• Collaborate with leaders across the communications and design ecosystem to ensure project timelines, capacity, and expectations are clear, realistic, and mutually understood.
• Work closely with communications program owners to ensure creative deliverables meet campaign goals and reflect strategic intent.

Qualifications

• Proven experience managing creative projects in a fast-paced environment, ideally within a matrixed organisation.
• Exceptional project management skills, including intake management, scheduling, workflow design, and stakeholder coordination.
• Strong understanding of design processes, brand systems, and creative production lifecycles.High attention to detail, with the ability to identify issues, anticipate risks, and enforce quality standards.
• Strong communication skills, with the ability to translate requirements, articulate feedback, and facilitate effective collaboration.Demonstrated ability to prioritize, manage concurrent workloads, and operate with urgency and accountability.Experience leveraging AI or process-automation tools for project efficiency is a plus.

About Stableton

Stableton is a globally leading, tech- and data-driven institutional investor in private blue-chip tech companies. We empower institutional investors, private banks, and wealth managers to benefit from the value creation of the world's most valuable technology companies through our unique unicorn index investment funds and institutional thematic investment mandates.

With our disruptive mindset, fast-paced culture, and track record of innovation, we are reshaping private market investing. With seven years of 100%+ annual growth, we are scaling globally — and we're just getting started.

About The Role

Reporting directly to the CEO, you will play a key role in turning strategy into action. You'll partner closely with the CEO, CFO, and executive leadership to tackle the company's hardest-to-overcome hurdles, ensuring our corporate priorities are well-defined, aligned across teams, and executed with speed and clarity.

You'll serve as a strategic force multiplier and trusted advisor, operating as a "Swiss army knife" problem solver. This role is for someone who thrives in an environment where ownership, accountability, and continuous improvement are the norm. You'll challenge the status quo, optimize how we operate, and help leaders navigate complex challenges with a solutions-oriented mindset.

It's a strategic operating position with direct exposure to executive decision-making, board-level discussions, and company-defining initiatives.

Your Responsibilities

Strategic Initiative Leadership

• Drive execution of the CEO's top-priority initiatives, ensuring clear accountability and measurable impact
• Take ownership of multiple high-stakes projects and deliver business value through the creation, optimization, and maintenance of processes and products
• Identify new growth and revenue opportunities across existing and adjacent markets, building the business cases and leading the resulting initiatives — from new product launches to market expansion and operational transformation programs
• Support the design of new investment products, owning project leadership and execution across internal and external stakeholders
  
  

M&A, Business Development & Partnerships

• Support M&A activities from target identification through due diligence, deal execution, and post-merger integration
• Drive business development by identifying, evaluating, and negotiating strategic partnerships and commercial relationships
  
  

Operational Excellence, Executive Support & Cross-Functional Leadership

• Build and optimize scalable processes to support rapid growth, identify roadblocks, and facilitate resolutions with speed and efficiency
• Develop compelling narratives for internal and external stakeholders, including board materials, investor presentations, and executive communications
• Act as a trusted advisor to the CEO and leadership team, elevating insights on operations and strategic opportunities
• Connect the dots across the CEO, CFO, structuring, investment, investment operations, tech, and sales teams — driving alignment and coordination through the conceptualization, design, and launch of new financial products, and streamlining decision-making to solve problems and keep teams moving
  
  

Requirements

Experience & Competencies

• 4+ years at a top-tier investment bank, management consulting firm (McKinsey, Bain, BCG, etc.), private equity fund, or similar elite institution
• Track record of outstanding achievement with strong analytical skills and ability to synthesize complex information into clear, compelling narratives for C-suite and board audiences
• Strategic thinking and cross-functional collaboration: Proven ability to drive initiatives, identify opportunities, and bring diverse teams together to solve problems in fast-paced environments
  
  

Personal Attributes

• Bias for action with ownership mentality: Take initiative, anticipate challenges, and take 100% responsibility for results
• Adaptability and "can-do" attitude: Pivot on the fly, thrive under pressure, and create high-quality work on quick timelines
• Team player with direct communication style: Low ego, high output; comfortable with candid feedback and sees challenges as growth opportunities
  
  

Preferred

• MBA or advanced degree; experience working directly with CEO/C-Suite; background in fintech, financial services, private markets, or technology; M&A or business development experience
• While this could be an entirely remote position working European working hours, the ability to work from Zurich is a plus.
  
  

Benefits

What We Offer

• Career-defining opportunity: Direct access to the CEO, co-founders, and executive team with insight into every strategic decision
• Impact & ownership: Shape the direction of a fast-growing, globally expanding company
• Exceptional team: Work alongside a hungry and driven team, and top talent from elite banks, consulting firms, and technology companies
• Competitive compensation: Base salary, performance bonus, equity participation, and comprehensive benefits
• Fast-paced culture: High-performance environment that values results, innovation, and continuous learning
  
  

Stableton is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Stableton

Stableton is a globally leading, tech- and data-driven institutional investor in private blue-chip tech companies. We empower institutional investors, private banks, and wealth managers to benefit from the value creation of the world's most valuable technology companies through our unique unicorn index investment funds and institutional thematic investment mandates.

With our disruptive mindset, fast-paced culture, and track record of innovation, we are reshaping private market investing. With seven years of 100%+ annual growth, we are scaling globally — and we're just getting started.

About The Role

Reporting directly to the CEO, you will play a key role in turning strategy into action. You'll partner closely with the CEO, CFO, and executive leadership to tackle the company's hardest-to-overcome hurdles, ensuring our corporate priorities are well-defined, aligned across teams, and executed with speed and clarity.

You'll serve as a strategic force multiplier and trusted advisor, operating as a "Swiss army knife" problem solver. This role is for someone who thrives in an environment where ownership, accountability, and continuous improvement are the norm. You'll challenge the status quo, optimize how we operate, and help leaders navigate complex challenges with a solutions-oriented mindset.

It's a strategic operating position with direct exposure to executive decision-making, board-level discussions, and company-defining initiatives.

Your Responsibilities

Strategic Initiative Leadership

• Drive execution of the CEO's top-priority initiatives, ensuring clear accountability and measurable impact
• Take ownership of multiple high-stakes projects and deliver business value through the creation, optimization, and maintenance of processes and products
• Identify new growth and revenue opportunities across existing and adjacent markets, building the business cases and leading the resulting initiatives — from new product launches to market expansion and operational transformation programs
• Support the design of new investment products, owning project leadership and execution across internal and external stakeholders
  
  

M&A, Business Development & Partnerships

• Support M&A activities from target identification through due diligence, deal execution, and post-merger integration
• Drive business development by identifying, evaluating, and negotiating strategic partnerships and commercial relationships
  
  

Operational Excellence, Executive Support & Cross-Functional Leadership

• Build and optimize scalable processes to support rapid growth, identify roadblocks, and facilitate resolutions with speed and efficiency
• Develop compelling narratives for internal and external stakeholders, including board materials, investor presentations, and executive communications
• Act as a trusted advisor to the CEO and leadership team, elevating insights on operations and strategic opportunities
• Connect the dots across the CEO, CFO, structuring, investment, investment operations, tech, and sales teams — driving alignment and coordination through the conceptualization, design, and launch of new financial products, and streamlining decision-making to solve problems and keep teams moving
  
  

Requirements

Experience & Competencies

• 4+ years at a top-tier investment bank, management consulting firm (McKinsey, Bain, BCG, etc.), private equity fund, or similar elite institution
• Track record of outstanding achievement with strong analytical skills and ability to synthesize complex information into clear, compelling narratives for C-suite and board audiences
• Strategic thinking and cross-functional collaboration: Proven ability to drive initiatives, identify opportunities, and bring diverse teams together to solve problems in fast-paced environments
  
  

Personal Attributes

• Bias for action with ownership mentality: Take initiative, anticipate challenges, and take 100% responsibility for results
• Adaptability and "can-do" attitude: Pivot on the fly, thrive under pressure, and create high-quality work on quick timelines
• Team player with direct communication style: Low ego, high output; comfortable with candid feedback and sees challenges as growth opportunities
  
  

Preferred

• MBA or advanced degree; experience working directly with CEO/C-Suite; background in fintech, financial services, private markets, or technology; M&A or business development experience
• While this could be an entirely remote position working European working hours, the ability to work from Zurich is a plus.
  
  

Benefits

What We Offer

• Career-defining opportunity: Direct access to the CEO, co-founders, and executive team with insight into every strategic decision
• Impact & ownership: Shape the direction of a fast-growing, globally expanding company
• Exceptional team: Work alongside a hungry and driven team, and top talent from elite banks, consulting firms, and technology companies
• Competitive compensation: Base salary, performance bonus, equity participation, and comprehensive benefits
• Fast-paced culture: High-performance environment that values results, innovation, and continuous learning
  
  

Stableton is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Stableton

Stableton is a globally leading, tech- and data-driven institutional investor in private blue-chip tech companies. We empower institutional investors, private banks, and wealth managers to benefit from the value creation of the world's most valuable technology companies through our unique unicorn index investment funds and institutional thematic investment mandates.

With our disruptive mindset, fast-paced culture, and track record of innovation, we are reshaping private market investing. With seven years of 100%+ annual growth, we are scaling globally — and we're just getting started.

About The Role

Reporting directly to the CEO, you will play a key role in turning strategy into action. You'll partner closely with the CEO, CFO, and executive leadership to tackle the company's hardest-to-overcome hurdles, ensuring our corporate priorities are well-defined, aligned across teams, and executed with speed and clarity.

You'll serve as a strategic force multiplier and trusted advisor, operating as a "Swiss army knife" problem solver. This role is for someone who thrives in an environment where ownership, accountability, and continuous improvement are the norm. You'll challenge the status quo, optimize how we operate, and help leaders navigate complex challenges with a solutions-oriented mindset.

It's a strategic operating position with direct exposure to executive decision-making, board-level discussions, and company-defining initiatives.

Your Responsibilities

Strategic Initiative Leadership

• Drive execution of the CEO's top-priority initiatives, ensuring clear accountability and measurable impact
• Take ownership of multiple high-stakes projects and deliver business value through the creation, optimization, and maintenance of processes and products
• Identify new growth and revenue opportunities across existing and adjacent markets, building the business cases and leading the resulting initiatives — from new product launches to market expansion and operational transformation programs
• Support the design of new investment products, owning project leadership and execution across internal and external stakeholders
  
  

M&A, Business Development & Partnerships

• Support M&A activities from target identification through due diligence, deal execution, and post-merger integration
• Drive business development by identifying, evaluating, and negotiating strategic partnerships and commercial relationships
  
  

Operational Excellence, Executive Support & Cross-Functional Leadership

• Build and optimize scalable processes to support rapid growth, identify roadblocks, and facilitate resolutions with speed and efficiency
• Develop compelling narratives for internal and external stakeholders, including board materials, investor presentations, and executive communications
• Act as a trusted advisor to the CEO and leadership team, elevating insights on operations and strategic opportunities
• Connect the dots across the CEO, CFO, structuring, investment, investment operations, tech, and sales teams — driving alignment and coordination through the conceptualization, design, and launch of new financial products, and streamlining decision-making to solve problems and keep teams moving
  
  

Requirements

Experience & Competencies

• 4+ years at a top-tier investment bank, management consulting firm (McKinsey, Bain, BCG, etc.), private equity fund, or similar elite institution
• Track record of outstanding achievement with strong analytical skills and ability to synthesize complex information into clear, compelling narratives for C-suite and board audiences
• Strategic thinking and cross-functional collaboration: Proven ability to drive initiatives, identify opportunities, and bring diverse teams together to solve problems in fast-paced environments
  
  

Personal Attributes

• Bias for action with ownership mentality: Take initiative, anticipate challenges, and take 100% responsibility for results
• Adaptability and "can-do" attitude: Pivot on the fly, thrive under pressure, and create high-quality work on quick timelines
• Team player with direct communication style: Low ego, high output; comfortable with candid feedback and sees challenges as growth opportunities
  
  

Preferred

• MBA or advanced degree; experience working directly with CEO/C-Suite; background in fintech, financial services, private markets, or technology; M&A or business development experience
• While this could be an entirely remote position working European working hours, the ability to work from Zurich is a plus.
  
  

Benefits

What We Offer

• Career-defining opportunity: Direct access to the CEO, co-founders, and executive team with insight into every strategic decision
• Impact & ownership: Shape the direction of a fast-growing, globally expanding company
• Exceptional team: Work alongside a hungry and driven team, and top talent from elite banks, consulting firms, and technology companies
• Competitive compensation: Base salary, performance bonus, equity participation, and comprehensive benefits
• Fast-paced culture: High-performance environment that values results, innovation, and continuous learning
  
  

Stableton is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.

Think of us as your personal talent agent — and good luck with the application! 😊

Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.

• ABOUT TOP SHELF COLLECTIVE

Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.

Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.

ROLE OVERVIEW

The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.

This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.

This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.

KEY RESPONSIBILITIES

Executive Operations & Support

• Manage executive communications, inbox organization, and follow-up actions.
• Coordinate calendars, meetings, appointments, and recurring priorities.
• Prepare meeting summaries, reports, and internal documentation.
• Help prioritize competing requests and ensure key initiatives remain on track.
• Serve as a trusted operational partner to the CEO across multiple areas of the business.

Project Management & Special Initiatives

• Coordinate and manage projects from planning through execution.
• Track deliverables, deadlines, action items, and stakeholder responsibilities.
• Follow up with internal and external stakeholders to ensure progress.
• Support implementation of strategic initiatives and operational improvements.
• Assist with new business initiatives, research projects, and special assignments.

Research & Business Analysis

• Conduct research on vendors, products, services, technology solutions, and business opportunities.
• Gather information and provide organized recommendations to leadership.
• Assist with vendor evaluations, RFP creation, and solution comparisons.
• Analyze operational reports and identify trends, risks, or opportunities.
• Support decision-making through research, documentation, and analysis.

Operations & Process Improvement

• Identify inefficiencies and opportunities to improve workflows.
• Create and maintain SOPs, process documentation, and operational playbooks.
• Assist with implementation of systems, tools, and operational improvements.
• Help standardize recurring processes across multiple businesses.
• Ensure information and communication flow effectively between teams.

Technology & AI Enablement

• Research and recommend tools that improve productivity and efficiency.
• Assist with implementation of AI and automation solutions.
• Document workflows and support technology adoption initiatives.
• Help identify opportunities to streamline repetitive tasks and manual processes.

Cross-Functional Business Support

• Support initiatives across multiple businesses within the Top Shelf Collective portfolio.
• Coordinate with vendors, partners, consultants, and service providers.
• Assist with operational reporting, project tracking, and administrative workflows.
• Take ownership of recurring responsibilities and continuously improve them over time.

REQUIRED QUALIFICATIONS

• 4+ years of experience in operations, project management, executive support, business operations, or a similar role.
• Exceptional written and verbal English communication skills.
• Strong organizational and time management abilities.
• Demonstrated ability to manage multiple priorities simultaneously.
• Strong problem-solving, research, and analytical skills.
• High level of accountability and ownership.
• Ability to work independently and proactively identify solutions.
• Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools.

PREFERRED QUALIFICATIONS

• Experience supporting founders, executives, or business owners.
• Experience working in entrepreneurial, startup, or small business environments.
• Experience creating SOPs and operational documentation.
• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
• Exposure to vendor management, procurement, operations, or process improvement.
• Experience coordinating multiple projects across different departments or business units.

IDEAL CANDIDATE PROFILE

• Proactive and highly resourceful.
• Naturally curious with a strong desire to learn.
• Comfortable operating in ambiguity and figuring things out independently.
• Strong attention to detail and follow-through.
• Excellent communicator who keeps stakeholders informed and aligned.
• Able to balance strategic thinking with hands-on execution.
• Process-oriented while remaining flexible and adaptable.
• Takes ownership of outcomes rather than simply completing assigned tasks.
• Excited by the opportunity to work directly with a business owner and support multiple projects.
• growing businesses.

COMPENSATION & BENEFITS

• Environment: Work directly with the CEO of a growing portfolio of locally owned businesses and gain exposure to a wide variety of business operations, projects, and leadership initiatives.
• Type: Full-time remote role.
• Shift: Monday–Friday, 8:00 AM – 5:00 PM EST.
• Opportunity: Play a key role in improving operations, implementing systems, and supporting business growth across multiple companies.

rd Time/NY (EST) business h ours.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role ranges from $70,000-$95,000 annually, adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

Mission – Why we exist, what we do, and why we need you

It takes 15 years to move a single drug from the lab to patients, and a huge share of that journey goes into pharma’s pre-launch, launch and commercial activities.

Onomi exists to make pharma and HCP live engagement work better. We give pharma teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. We call this “live engagement intelligence” and over 100 pharma companies use our solutions worldwide.

By making events easier to manage and measure, we help pharma create better experiences for HCPs, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

This position is the ideal role for an agency/pharma meetings project manager or event/meeting planner with experience in congress/convention or medical education planning and execution, and interested in technology, engagement and analytics.

You bring 2+ years of prior experience in congress engagement, KOL and pharma stakeholder management, congress and medical education event project planning and execution. You know the quirks of event approval workflows across Commercial, Medical and Legal Review, not just that they exist, but how they actually slow things down and how to work them.

As a Project Manager, Life Sciences with Onomi, your role will be to lead and execute end-to-end congress, webinar, adboard and medical education event projects both onsite and remote.

This will involve independently building, configuring and launching our suite of live engagement apps (web, mobile, portal, video, AI) using our SpotMe Backstage Content Management System (30%).

You will be professionally managing our customers, and other senior stakeholders with clear, timely communications to enhance the HCP experience adding value across the entire project lifecycle (20%).

As you approach the live event, you will coordinate closely with stakeholders to ensure seamless execution on event day. You will be training faculty, field sales team, booth staff and agencies, and thoroughly reviewing the event apps to guarantee flawless delivery. You will ensure that onsite technology (interaction tracking with apps, microapps, iPads, badge printers) has been fully configured and tested end-to-end. (20%).

For the live event, your responsibilities may vary depending on the type of modules being used but may include ensuring speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite at a medical standalone or symposium. You will be responsible for all event operations running smoothly for both virtual and face to face projects (20%).

Following the event, you’ll handle post-event communications, analyze event data, and deliver detailed reports, dashboards and recommendations to the customer, highlighting successes and identifying areas for future improvement (10%).

Objectives - The problems you will solve

During your 6-month ramp-up period:

In your first 3 months, you will onboard, get hands-on with our product and solutions, become familiar with our existing standard operating procedures and get introduced to our services, implementation, product and sales teams. This means you will:

• Learn Backstage and our product by building and test driving a mobile app and webinar during your first week
• Building all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow-up emails and no errors in all core modules of the event found during the Project Reviews
• Getting trained on how we deliver projects at Onomi, develop a deep understanding of the CongressIQ value proposition and experience it by shadowing colleagues in a full project lifecycle in month 1⁄2
• Managing at least 3 complete congress or life science projects end-to-end - including onsite presence for at least 2 events

In your first 6 months, you have:

• Become an advocate for our medical education tactics, successfully influencing faculty members to adopt them
• Gone global, completing an international onsite project with our Europe/APAC team or one of our Europe/APAC customers
• Mastered the full Onomi playbook by leading and completing a project in each of our core life sciences use cases: webinar, congress, medical education and advisory board
• Been consistently recognized by clients for delivering best-in-class contributions that elevated event execution and enhanced overall participant experience and outcomes

At 12 months, as a SpotMe product and CongressIQ subject matter expert, you will have grown well beyond delivery into a trusted, multi-format expert who shapes how we run programs:

• Led an average of ~7 onsite congress or life science projects per quarter (≈28 per year), or 13 remote projects per quarter, or an equivalent mix
• Started growing the next generation of PMs, supervising 2-5 projects per quarter alongside junior/associate team members
• Stepped up to Program Lead on one of our brand engagement programs, owning that program objectives are met and that there is continuity across the life of the program
• Driven new business, by successfully concluding a meaningful upsell deal through one of your referrals and/or joining at least one business development activity with our sales team (webinar, tradeshow, speaking engagement, or RFP pitch)

This role requires frequent travel, out of hours availability and weekend work. About 20 to 40% of your time will be spent traveling onsite. Project planning typically occurs 3-9 weeks in advance, depending on project type.

What you need to be great at

• Congress, meetings and event project management and process workflows with strong industry expertise: you bring deep expertise in pharma meeting and congress planning and execution, whether from agency or corporate backgrounds. You understand pharma priorities at every stage - before, during, and after events - and
• translate complex workflows into clear, effective standard operating procedures that keep everything running smoothly and aligned with business goals.
• Building strong stakeholder relationships with a service-driven mindset: you adeptly engage US and EU customers, KOLs, and medical societies by understanding their unique needs - you navigate and plan every interaction with an extreme sense of service, aligning with corporate pharma stakeholders and KOLs.
• Influence and escalation: you understand how pharma decision-making works and confidently escalate to leadership when necessary to move projects beyond initial hurdles and bypass common delays and objections.
• Technical dexterity: you have the ability to effectively and confidently deliver practical solutions (build and ship).
• Balancing compliance with business needs: you can skillfully balance pharma regulatory compliance and legal review processes with business objectives, navigating and resolving potential roadblocks without compromising project momentum.
• Product-smart: you understand not every customer request translates directly into a feature. You have the ability to generalize needs and prioritize solutions that deliver true value.

This role sits at approximately the 2-4 year experience level in event or meeting management - or a closely related function.The total compensation for this role is adjusted based on location, experience and travel frequency.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.

Think of us as your personal talent agent — and good luck with the application! 😊

Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.

• ABOUT TOP SHELF COLLECTIVE

Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.

Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.

ROLE OVERVIEW

The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.

This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.

This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.

KEY RESPONSIBILITIES

Executive Operations & Support

• Manage executive communications, inbox organization, and follow-up actions.
• Coordinate calendars, meetings, appointments, and recurring priorities.
• Prepare meeting summaries, reports, and internal documentation.
• Help prioritize competing requests and ensure key initiatives remain on track.
• Serve as a trusted operational partner to the CEO across multiple areas of the business.

Project Management & Special Initiatives

• Coordinate and manage projects from planning through execution.
• Track deliverables, deadlines, action items, and stakeholder responsibilities.
• Follow up with internal and external stakeholders to ensure progress.
• Support implementation of strategic initiatives and operational improvements.
• Assist with new business initiatives, research projects, and special assignments.

Research & Business Analysis

• Conduct research on vendors, products, services, technology solutions, and business opportunities.
• Gather information and provide organized recommendations to leadership.
• Assist with vendor evaluations, RFP creation, and solution comparisons.
• Analyze operational reports and identify trends, risks, or opportunities.
• Support decision-making through research, documentation, and analysis.

Operations & Process Improvement

• Identify inefficiencies and opportunities to improve workflows.
• Create and maintain SOPs, process documentation, and operational playbooks.
• Assist with implementation of systems, tools, and operational improvements.
• Help standardize recurring processes across multiple businesses.
• Ensure information and communication flow effectively between teams.

Technology & AI Enablement

• Research and recommend tools that improve productivity and efficiency.
• Assist with implementation of AI and automation solutions.
• Document workflows and support technology adoption initiatives.
• Help identify opportunities to streamline repetitive tasks and manual processes.

Cross-Functional Business Support

• Support initiatives across multiple businesses within the Top Shelf Collective portfolio.
• Coordinate with vendors, partners, consultants, and service providers.
• Assist with operational reporting, project tracking, and administrative workflows.
• Take ownership of recurring responsibilities and continuously improve them over time.

REQUIRED QUALIFICATIONS

• 4+ years of experience in operations, project management, executive support, business operations, or a similar role.
• Exceptional written and verbal English communication skills.
• Strong organizational and time management abilities.
• Demonstrated ability to manage multiple priorities simultaneously.
• Strong problem-solving, research, and analytical skills.
• High level of accountability and ownership.
• Ability to work independently and proactively identify solutions.
• Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools.

PREFERRED QUALIFICATIONS

• Experience supporting founders, executives, or business owners.
• Experience working in entrepreneurial, startup, or small business environments.
• Experience creating SOPs and operational documentation.
• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
• Exposure to vendor management, procurement, operations, or process improvement.
• Experience coordinating multiple projects across different departments or business units.

IDEAL CANDIDATE PROFILE

• Proactive and highly resourceful.
• Naturally curious with a strong desire to learn.
• Comfortable operating in ambiguity and figuring things out independently.
• Strong attention to detail and follow-through.
• Excellent communicator who keeps stakeholders informed and aligned.
• Able to balance strategic thinking with hands-on execution.
• Process-oriented while remaining flexible and adaptable.
• Takes ownership of outcomes rather than simply completing assigned tasks.
• Excited by the opportunity to work directly with a business owner and support multiple projects.
• growing businesses.

COMPENSATION & BENEFITS

• Environment: Work directly with the CEO of a growing portfolio of locally owned businesses and gain exposure to a wide variety of business operations, projects, and leadership initiatives.
• Type: Full-time remote role.
• Shift: Monday–Friday, 8:00 AM – 5:00 PM EST.
• Opportunity: Play a key role in improving operations, implementing systems, and supporting business growth across multiple companies.

rd Time/NY (EST) business h ours.

Our client is seeking a detail-oriented and proactive Project Coordinator to join our team.

Location:Raleigh, North Carolina, United StatesJob ID:R0123364Date Posted:2026-04-15Company Name:HITACHI ENERGY USA INCProfession (Job Category):Project/Program ManagementJob Schedule: Full timeRemote:YesJob Description:The opportunitySustainability starts at the design table—and this role puts you right at the center of that impact.

Senior Project Manager- Archiving Services Summary of Position:The Senior Project Manager owns end-to-end delivery of Verisma’s Archiving client engagements from requirements through go-live.

Headquarters: Ukraine
URL: http://developex.com

Developex is looking for an experienced Project Manager to help provide excellent service to our clients and participate in presale activities.

Requirements:

• 4+ years of experience as an IT Project Manager.
• Ability to organize work of the team (5+ employees) and customer cooperation.
• Understanding of the development process: release management, engineering infrastructure, Agile/SCRUM.
• Experience in preparing project documentation (PRD, Roadmap, effort estimation, WBS, team workload plan etc.).
• Experience in presale is a must!
• Familiar with system design, ability to do research on possible technical solutions for a business goal, or on a new technology - will be a great plus!
• Excellent written and spoken English, perfect communication skills.
• Good understanding of the technical side of projects.
• Experience and understanding of at least some of the technical domains and OS platforms: embedded, desktop, web (frontend), cloud, host-device communication, AI/ML.

Soft skills:

• Perfect communication skills.
• Independent thinking.
• Motivation for quality and results.
• Flexible, inventive, creative mind.
• Good multi-tasking skills and ability to switch.
• Good problem-solving skills.

Good to have:

• BA background is a great plus.
• A Product Owner/Marketing mindset and ability to research potential technical solutions or new technologies.
• Experience in presale activities is a plus:
  • Prepare effort estimation for a future project with engineering team.
  • Ability to research a client or possible technical solutions for a business goal, or new technologies.
• Profound knowledge in one or more of the listed business domains is a plus: gaming, healthcare, consumer electronics or audio.

We offer:

• Competitive compensation commensurate with your experience and contribution to the company.
• Attractive benefits package including paid vacations, sick leave, medical insurance, and other perks.
• Convenient and flexible work schedule allowing for an ideal work-life balance.
• Opportunities for professional growth and realization of potential within promising projects.
• Paid training and seminars for continuous learning and development.
• Friendly atmosphere and healthy relationships within a team of professionals.
• Stability and reliability of the company.

Join Developex and become part of our innovative team!

To apply: https://weworkremotely.com/remote-jobs/developex-project-and-presale-manager

About Us: Artera is an AI startup that develops medical artificial intelligence tests to personalize therapy for cancer patients. Artera is on a mission to personalize medical decisions for patients and physicians on a global scale.

Artera is seeking an experienced events contractor to coordinate, plan, and execute on successful conferences and other events. In this position, you will play a pivotal role in driving the commercial success of our organization, by ensuring an impactful and high-touch customer experience, driving lead generation and sales conversion. You will collaborate closely with Sales, Marketing, Medical Affairs, and other departments on conference attendance, conference activities, key metric collection, and event follow-up.

This position is expected to require approximately 40 hours per month on average, with occasional fluctuations around major conferences and events.

Essential Responsibilities:

Conference & Event Logistics Coordination

• Support end-to-end logistics for conferences, trade shows, and other marketing events, ensuring alignment with commercial and marketing strategies.

• Assist with pre-event planning activities including venue coordination, booth design specifications, and timeline development.

• Coordinate remotely with on-site teams and vendors to ensure seamless execution.

Show Services & Booth Management

• Orchestrate and order show services including electrical, internet, furniture, A/V equipment, and other booth requirements, as needed.

• Coordinate booth setup and teardown logistics, working with vendors and service providers to ensure professional presentation and brand consistency.

• Manage exhibit materials inventory, promotional collateral ordering, and booth asset tracking.

Registration & Administrative Coordination

• Manage attendee registration processes for Artera team members and booth staffing.

• Process and track sponsorship paperwork, contracts, and related documentation.

• Internal communication and coordination with Artera attendees.

Vendor & Budget Management

• Build and maintain relationships with event vendors, venues, and service providers.

• Negotiate contracts and hold vendors accountable for deliverables, timelines, and budget adherence.

• Track event expenses, process invoices, and ensure cost-effective execution aligned with budget constraints.

Documentation & Record-Keeping

• Maintain detailed records of event plans, vendor contracts, invoices, and transaction histories.

• Document event activities, vendor performance, and process improvements for future events.

• Track and compile key event metrics including attendance, lead generation, and expenses for reporting.

Logistics & Shipping Coordination

• Coordinate shipping logistics for event materials, including packing, labeling, and tracking shipments to and from venues.

• Arrange local courier services and coordinate material pickups/deliveries as needed.

Education and Experience Requirements:

• 3-5 years of experience in event management, preferably in the urology or oncology space.

• Experience coordinating and executing on medical conferences.

• Experience leading cross-functional initiatives, with demonstrable ability to achieve results, hold vendors accountable, and manage shifting priorities.

• Cultural Fit

  • Tight alignment with Artera’s values of Patient Success, Impact, Perseverance, Team Synergy, and Efficiency.

  • Capable of operating in a lean and cost-efficient way.

  • Results-oriented mindset, with a passion for driving fast and sustainable growth and delivering value to customers.

• Experience driving commercial success at fast-growth startups, with rapidly evolving products in a competitive landscape.

• Excellent communication and interpersonal skills, with the ability to build rapport with clients and internal stakeholders.

• Familiarity and experience with Google Suite tools including G-Drive, Google Sheets, Google Docs, etc.

$45 - $65 an hour

Competitive and commensurate with experience, qualifications, and other factors to be discussed during the interview process.

Equal Employee Opportunity: At Artera, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients and physicians. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Join New Era Technology, where People First is at the heart of everything we do. With a global team of over 3,000 professionals, we’re committed to creating a workplace where everyone feels valued, empowered, and inspired to grow. Our mission is to securely connect people, places, and information with end-to-end technology solutions at scale.

At New Era, you’ll join a team-oriented culture that prioritizes your personal and professional development. Work alongside industry-certified experts, access continuous training, and enjoy competitive benefits. Guided by our core attributes — putting people first, embracing continuous learning, and thriving through collaboration and inclusion — we nurture our people to deliver exceptional customer service.

If you want to make an impact in a supportive, growth-oriented environment, New Era is the place for you. Apply today and help us shape the future of work—together

New Era Technology offers:

· Full Benefits

· Medical

· Dental

· Vision

· 401K match

· 28 PTO Days including company holidays

SUMMARY:

The Project Manager, Enterprise IT is responsible for planning, executing, and delivering technology projects across New Era Technology’s Enterprise IT portfolio. Working under the direction of the Director of Enterprise IT PMO, this individual manages project lifecycles from intake through closure, coordinates cross-functional teams, maintains visibility into project health, and ensures alignment with organizational priorities and governance standards.

This role operates in a highly collaborative, fast-paced environment and is expected to apply Agile and Scrum practices to drive consistent, predictable delivery. The Project Manager serves as a critical connector between technology teams, business stakeholders, and IT leadership, translating strategy into executable project plans and communicating status with clarity and precision.

PRIMARY DUTIES:

Project Planning and Execution:

• Define project scope, objectives, schedules, budgets, and resource requirements in collaboration with stakeholders and technical leads.
• Develop and maintain comprehensive project plans, including work breakdown structures, milestone tracking, and risk logs.
• Facilitate project kickoff sessions, sprint planning meetings, daily standups, retrospectives, and sprint reviews in accordance with Scrum practices.
• Manage multiple concurrent projects with competing priorities, maintaining focus on delivery timelines and quality outcomes.
• Identify, document, and escalate project risks and blockers proactively, driving resolution through appropriate channels.

Agile and Scrum Delivery:

• Champion Agile principles and Scrum methodology across project teams, adapting practices to fit the context of enterprise IT delivery.
• Serve as Scrum Master or project lead, facilitating ceremonies, removing impediments, and coaching team members on Agile practices.
• Maintain and refine product and sprint backlogs in collaboration with stakeholders and team leads.
• Track velocity, burn-down metrics, and sprint outcomes; communicate findings in retrospectives and status reports.
• Support continuous improvement by identifying process gaps and proposing enhancements within the PMO framework.

Stakeholder Communication and Governance:

• Prepare and deliver regular project status reports, dashboards, and executive briefings to the Director of Enterprise IT PMO and other stakeholders.
• Facilitate stakeholder engagement throughout the project lifecycle, managing expectations and ensuring alignment on scope, schedule, and deliverables.
• Maintain accurate project documentation, including meeting notes, action registers, change requests, and closure reports.
• Adhere to and contribute to the evolution of New Era Technology’s IT project governance standards, intake processes, and scoring rubrics.
• Coordinate with vendors, manage service partners, and cross-departmental teams as required by project scope.

Systems and Tools:

• Manage project activities within approved project tracking and collaboration tools (e.g., ConnectWise, Microsoft Project, Azure DevOps, or equivalent PMO tooling).
• Support data integrity across project management platforms, ensuring records are current and auditable.
• Assist in the development of standardized templates, project scoring rubrics, and intake forms as directed by the Director of Enterprise IT PMO.

COMPENTENCY:

Competency

Description

Delivery Discipline

Consistently drives projects to completion with rigor, follow-through, and accountability.

Agile Mindset

Applies Scrum and Agile principles thoughtfully, adapting practices to serve team and project needs.

Communication

Communicates proactively and clearly across all levels of the organization.

Stakeholder Management

Builds trust with stakeholders through transparency, responsiveness, and consistent follow-through.

Problem Solving

Identifies obstacles early and drives resolution without waiting to be directed.

Adaptability

Navigates ambiguity and change effectively in a dynamic, evolving environment.

Collaboration

Works effectively across functional boundaries and with diverse team members.

LANGUAGE SKILLS: English

QUALIFICATIONS:

Required

• Three (3) or more years of experience in IT project management, with a demonstrable record of delivering technology projects on schedule and within scope.
• Working knowledge of Agile frameworks, with hands-on experience applying Scrum methodology in a professional environment.
• Proficiency with project management tools and collaboration platforms (e.g., Microsoft 365, Azure DevOps, Jira, ConnectWise, or comparable solutions).
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to prepare clear status reports and present to senior stakeholders.
• Demonstrated ability to work cross-functionally and build effective working relationships across technical and non-technical teams.
• Availability and commitment to work US Eastern Standard Time (EST/EDT) core hours — 8:00 AM to 5:00 PM Eastern.

Preferred:

• Certified Scrum Master (CSM), Professional Scrum Master (PSM), or equivalent Agile/Scrum certification.
• Project Management Professional (PMP) certification or active pursuit thereof.
• Experience managing IT projects within a managed services, multi-entity, or acquisition-driven organizational environment.
• Familiarity with enterprise platforms such as ConnectWise, HubSpot, Microsoft Dynamics Business Central, or Microsoft Fabric.
• Exposure to IT governance frameworks including ITIL, SOC 2, or ISO 27001.
• Experience contributing to or working within a formal IT PMO structure.

PHYSICAL DEMANDS :

• Regular use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Regular, repetitive movements such as typing, mouse movements, and scrolling. Ability to hear and understand spoken communications, both in person and via remote communication tools (e.g., phone, video conferencing).
• Ability to see and read computer screens and printed documents, as well as adjust focus. This includes prolonged periods of looking at a computer screen.

WORK ENVIRONMENT: Remote / Hybrid (EST alignment required)

EXPECTED HOURS OF WORK:

This position requires consistent availability during US Eastern Standard Time (EST/EDT) business hours. Core working hours are 8:00 AM to 5:00 PM Eastern, Monday through Friday. Candidates located in any US time zone or internationally are welcome to apply, provided they can commit fully to Eastern Time alignment without exception.

New Era Technology supports remote and hybrid work arrangements. Occasional travel may be required to support project kickoffs, team meetings, or client engagements. Travel expectations will be determined in coordination with the Director of Enterprise IT PMO.

TRAVEL: Occasional, as required by project needs

QUALIFICATIONS: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

EEO/AA Statement

New Era Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, pregnancy, marital status, gender identity, age, physical or mental disability, or covered veteran status.

In addition to federal law requirements, New Era Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Below is the pay range of this position for considered candidates based on qualifications and experience.

Pay Range

$110,000—$130,000 USD

New Era Technology, LLC., and its subsidiaries (“New Era” “we”, “us”, or “our”) in its operating regions worldwide are committed to respecting your privacy and recognize the need for appropriate protection and management of any Personal Data that you may provide us. In this, we are also committed to providing you with a positive experience on our websites and while using our products, services and solutions (“Solutions”).

View our Privacy Policy here https://www.neweratech.com/us/privacy-policy/

We never ask candidates to pay any fees at any point in our hiring process. If you are ever asked to provide payment for training, certification, equipment, or any other purpose, it is not from our company. Only communications from our official company channels should be trusted. Please note our official email domain is @neweratech.com. If you suspect fraudulent activity, please contact us immediately at privacy@neweratech.com .